I’ve talked in the past about how a good administrative assistant can help a business owner get more of their time back, allowing them to focus on growing their business. So today I wanted to share three quick and easy tips that I always recommend when posting job postings for a new assistant.
“Of course it does David…” But it’s not what you think. You want to spend a lot of time crafting your job listing copy, that’s a given. But what do you include when it comes to finding an assistant and how long does the ad actually last. If you were posting for a marketing position, I would tell you to keep it short and stick to high level topics and bullet points. Because that’s what appeals to marketing minded people. An administrative person, they want to know all the details. They want to find out as much information as possible about their position, your company and what they are expected to do on a day-to-day basis. So when it comes to preparing job postings for these individuals you want to be as detailed as possible. You want them to read your listing and feel like it was written just for them, so that they can walk into the interview feeling prepared and educated.
a little test.
Another tip I suggest when you post a job listing for an administrative type position is to give them a little test when it comes to applying. It is nothing complicated or time consuming. I always ask them to send my cover letter and resume as a PDF. Most people have two separate documents, so asking in a listing will not only test candidates to see if they read the listing thoroughly but that they are capable of performing a simple technical task. Most everyone can create a PDF, and if they weren’t sure how to accomplish the task, they should be able to research how to do so. All the skills required as an Administrative Assistant.
make an error.
My third tip for finding the right personal assistant is to make a mistake or typo somewhere in the job listing. See if they will notice it. I will often put a word like “and and” twice. It’s interesting to see how many people actually point it out. Which then allows you to see how they handle the situation. Are they obnoxious, or are they just “Hey, I want to tell you?” So if they notice it, bonus points. If they notice it and share it, it takes a little courage. bonus points. If they notice it, share it appropriately, triple bonus points in my opinion.
These three tips will help you find the right assistant and make the decision process a little easier than expected. May you be successful.