Encourage employees to keep their online calendar

Despite being an essential part of modern life, mainly because remote working is becoming more common, most people are not fans of it. online calendar, And, this is a part. After all, employees can use them to stay organized, and bosses use them to keep track of what gets done.


calendar – calendar

Sadly, most of the time, the job is just calendar management. As a result, it is not uncommon for employees to fill their half-hour boxes with tasks, meetings, and personal responsibilities. But even after that, coworkers, customers and bosses take it from you. As a result, previously productive days turn into a haphazard series of meetings and quick breaks, with very little actual work accomplished.

As such, it should come as no surprise that some employees may resist using an online calendar. But, you can change it. How? By encouraging your team to keep their calendars online.

1. Lead.

To be successful in any initiative, you need to lead by example. When leaders are willing to accompany their employees through changes, employees are more likely to follow their guidance.

In the words of Leadership Speaker John Maxwell, “A leader knows the way, leads the way, and shows the way.” By taking the initiative first, leaders show that it is safe for others.

Before offering an online calendar to others, you should start using it yourself. Then you can sell it to others. In my opinion, it is highlighting Benefits of Online Calendarsuch as;

  • The online calendar can be easily accessed from any device.
  • the ability to Schedule meetings and appointments from anywhere.
  • You can also set reminders to avoid missing important meetings and appointments.
  • By setting aside time to complete important projects, you can complete projects that are a priority or have deadlines. In short, online calendars can be used to stay on track and get things done.
  • Regular meetings and appointments can be set as recurring events to avoid calendar conflict,

Seeing you work more productively will encourage your employees to use your online calendar as well.

Also, share the benefits of online calendars outside the workplace. For example, managing family scheduling or planning a fun event such as a Pool Party,

2. Provide customized training.

Writing for Beth Thornton, “The training needs to be individualized if you want your employees to accept it.” inspire software, “Your efforts should reflect the diverse background of your diverse workforce.” No two people are alike, so make sure you accomplish the things that make them different.

“While some employees favor online courses, others prefer individual, one-on-one coaching,” Thornton says. “The key to motivating enthusiasm and interest in software learning and development is to present it to employees as an opportunity to learn skills and gain a competitive advantage in their professional careers.”

When developing your training strategy, you should consider:

  • How should I train my employees?
  • Which employees or departments?
  • What about different learning styles?
  • Is there a reward system for completing training?
  • Can I really expect to be adopted?

To help you get started with your software onboarding strategy, here are some things to do:

  • First, find out what kind of training is most convenient for your team.
  • Highlight the benefits of an online calendar.
  • Customize your incentives.
  • Establish a training completion program (with goals).
  • Promote learning at all levels.
  • Finally, apply new calendar skills to real-life projects.

3. Provide opportunities for practice.

It is imperative that your team practice the important features of an online calendar if they are going to use it professionally. So ask them to practice on you instead of their clients or coworkers. Also, be sure to let them know that you’re happy to assist them if they have any questions later.

However, to make this meeting more productive, here are some ways for both of you to prepare.

  • Invite them to meet with you. An online calendar makes scheduling meetings easy. Gone are the days of emailing back and forth. Instead, you can simply ask your team to add it to the calendar.
  • Ask for an analysis report. Users can see how and with whom they spend their time on certain calendars. After scheduling some time, ask the team members to share the details of their meetings. They need to understand the reporting features of their online calendar if they want to make the most of it.
  • Invite them to color-code. Allows color-coding You to see your calendar information instantly. Give them an idea of ​​what the different colors mean, and let them choose the scheme they like.

4. Start with fun events.

Encourage your team to adopt by making it fun. After all, everyone likes to be involved. For example, state that the company calendar is the only way they will find information about company culture events, such as parties and team-building activities.

Once employees are already using an online calendar, you can start adding the non-fun stuff. After that, gradually introduce tasks, deadlines and meetings. It won’t be long until all of the company’s events can be viewed on an online calendar.

5. Take advantage of gamification.

“The concept of facilitation in the workplace involves adding challenges and tasks to make work more appealing,” Calendar co-founder John Hall explains, “Employees are rewarded as a way to make work more enjoyable and meaningful to them.”

It should be understood that simplification is not designed to turn work into a game, he explains. “Instead, the concept combines game mechanics with task responsibilities to increase productivity and make your work more interesting.” Employee engagement can also influence employees to focus on the greater good of the company.

Examples of facilitation in the workplace include:

  • Instead of using presentations or manuals, a web-based mini-course can be used to train employees with quizzes, fun characters and assessments.
  • Certificates will be given to the employees who complete the online course.
  • Favorable competition can improve employee engagement and productivity. Points-based leaderboards can be used to achieve this.
  • Instant recognition via social media.
  • Travel incentives, such as participation in an industry event.

However, you will need to track your progress to ensure good gamification. As a result, you can track your progress and see how far you still have to go, In a previous calendar article Hunter Mean says, “A record of your progress will also help you adjust the difficulty of your Gamification as your productivity improves and you need an additional challenge.”

“you can track your progress Using your calendar or writing it down manually,” he adds. To fully participate in the game, you can draw some fun graphs and designs on a planner or poster board. That even making notes on your phone would be better than neglecting it. track anything.”

6. Don’t be the “controlling” boss.

Let’s not beat around the bush here. employees hate micromanagement, In particular, micromanagement has been found to increase turnover and alienate employees. In addition, it stifles creativity, innovation, trust and teamwork.

What does this have to do with the team’s online calendar? Well, don’t ask for too much. For example, it’s okay to ask your employees to share their calendars with you. But, they don’t even need to share their entire calendar with you.

“Certainly, privacy can be a problem for successful calendar sharing,” Kayla Sloan writes in an article for Calendar, “But many people merge work and personal calendars with no problem.”

As a result, most calendars “have settings that let you keep some entries private and others to share.” In this way, sensitive information is protected from prying eyes.

“However, not all calendars have the same capabilities,” Sloan says. “Therefore, you can allow everyone to see individual appointments, obscure entries, or not put them on the work calendar.”

Additionally, you should let your employees customize their calendars. For example, employees can adjust the week by month view or adjust the work schedule when sharing Google Calendar. In addition to changing the color and title, they can also choose which items they want to be displayed.

7. Remember to be polite.

“Courtesy is contagious – let’s start an epidemic.” — Ivan Esri

Civilization and forward thinking should be at the forefront of your calendar. How? By Encouraging online calendar protocol,

  • Use the right tools. Ideally, you should use a calendar that is accessible across multiple platforms. Additionally, you should use tools that integrate seamlessly with your calendar. When you do this, it improves communication and usage.
  • Step up your scheduling game. Creating an easy-to-use scheduling experience is one of the best ways to encourage online calendar etiquette, among others. Examples would be responding to invitations and adding notes, including locations.
  • It’s okay to say no. However, make sure Your team knows that just because they’ve received an invitation doesn’t mean they have to accept it. There are times when you should Say no.”
  • Live by the golden rule. In other words, treat everyone with respect. That means not making last-minute changes, showing up on time, and not micro-managing.

8. Sell calendars online strategically.

We all have those exceptional employees. You know, the people everyone trusts and looks up to. If you get their support, they will help promote the online calendar.

It’s one thing for your boss to ask you to use an online calendar. Hearing it from someone you respect is another story.

Talented employees will likely take advantage of technologies that make their jobs easier, such as online calendars. And they will tell others why they should use them.

Image Credits: Campus Productions; pixels; Thank You!

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