How to Write a Follow-up Email That Gets Reply

opinion expressed by entrepreneur Contributors are yours.

Sending follow-up emails can be a great way for entrepreneurs to build relationships, gain a foothold with potential customers, and grow their business.

It is essential to know how to use this option properly and send at the right time. Use the following examples to formulate answers that yield results.

Each follow-up email should include the following…

  • a summary: In about a sentence, remind recipients of who you are and your past discussions.
  • cause: Get to the point by letting the contacts know why you’re emailing them.
  • call to action. State the goals of what you want to do next, such as meeting at a specific time, approving a proposal or paying an overdue invoice.

RELATED: AutoWriterPro Is Your AI-Powered Copywriting Assistant

Signatures, Subject Headings and Spell-Checking

A professional email signature that includes your name, business name, title, contact information and a headshot adds credibility to your brand. check hubspot free generator,

The subject line should be attention-grabbing and relevant:

  • It was lovely to chat with you!
  • follow up thoughts
  • i forgot to ask
  • check in now
  • Time to chat this week?

One Edison Mail Study Found that waiting two to four days to send a follow-up email is ideal. Sending it early means you may be seen as pushy. But if you wait longer, the recipient may lose interest or forget who you are.

Before you press “Send,” proofread for spelling, grammatical errors and have the correct documentation attached. You want to make a good impression, so take the time to fix it.

A survey commissioned by, for the use of buzzwords Loose2,000. of remote and hybrid workersfound that nearly half disliked when coworkers deployed jargon such as “give it 100%”, “think outside the box” and “team player”.

RELATED: Getting on Track and Staying Organized as a Digital Nomad

project proposal format

Subject: Next steps for your project

Greetings! [INSERT NAME],

Do you have time to review the project proposal I sent? [INSERT ONE-SENTENCE SUMMARY OF PROPOSAL],

As I mentioned earlier, I think we’re an excellent fit, and I’m excited to start working with you on this project.

my calendar for [INSERT MONTH] Filling up fast. So, I need a response by [DATE] To secure your place.

If you have any questions or hesitations about how to proceed, I’d be happy to discuss them. Simply reply to this email or schedule another call at: [INSERT CALENDAR LINK]

networking event format

Subject: It was great meeting you!

Greetings! [INSERT NAME],

I love meeting you and hearing about your work [INSERT TOPIC DISCUSSED] At a networking event last night. I was surprised to know [INSERT FACT],

I wanted to follow up and ask if you’d be interested in chatting further to meet me for coffee next week. If so, how does it feel at 10 a.m. Tuesday? You can see other times on my calendar here: [INSERT CALENDAR LINK],

I’m looking forward to it!

RELATED: 8 Ways You Can Make Your Mac More Secure Right Now